Office Manager Working Student

We are Berlin Bytes. As a creative software development and consulting agency, we help businesses navigate the complexities of the digital landscape and unlock lasting value. Together with our clients we design, build, and scale innovative digital solutions & enterprise applications that deliver tangible results.

We're seeking a proactive and organised Office Manager Working Student (for Front- & Back Office & Events Assistance) who thrives on creating a welcoming environment, supporting efficient operations, and ensuring our office facilities run seamlessly.

As a Working Student, your goal is to be the primary support for our office environment and administrative processes, ensuring a smooth, welcoming, and fully functional experience for both our team and visitors.

What You Will Be Doing:

• Office Environment & Team Wellbeing: Create a comfortable, welcoming, and fully functional office space for our team and guests. This means proactively ensuring all areas, from meeting rooms to workstations, are tidy, ready for use, and contribute to a positive atmosphere. You'll also smoothly coordinate with facility managers, handymen, and other external service providers to address any maintenance needs or enhance our vibrant workspace.
• Front Office & Guest Relations: Be the first point of contact for guests and clients, creating a welcoming atmosphere and ensuring a professional representation of Berlin Bytes.
• Event Management: Assist with preparing internal & external events or workshops. This also includes coordinating catering, logistical support, managing audio-visual equipment and other devices to ensure they are fully operational, and providing proactive, on-site support to guarantee a seamless and positive atmosphere for every occasion.
• Administrative Support: Support managing office supplies inventory, coordinate incoming/outgoing mail and deliveries, and maintain organised records for office operations.
• Operational Assistance: Support basic financial administrative tasks, such as processing invoices and managing expense reimbursements, ensuring accurate record-keeping.

We Need You to Have:

Must-Have’s:

• Customer Service Orientation: Proven ability to provide excellent service and create a welcoming environment for guests and colleagues.
• Prior Office Experience: Previous experience in a front office, administrative, or office management support role, especially within a fast-paced environment.
• Organisational Skills: Strong ability to manage administrative tasks, prioritise workload, and maintain an organised workspace.
• Communication Skills: Excellent verbal and written communication skills for interacting with internal teams, clients, and external partners (e.g., facility managers, handymen).
• Language Proficiency: Proficiency in both German (at least C1 level - required for communication with external vendors and building / office management staff) and English (at least C1 level - company language).
• IT Literacy: Competence in using standard office software (e.g., Microsoft Office Suite, AI tools) and willingness to learn new tools (e.g. automation platforms, Project Management tools (Jira)).
• Proactive & Reliable: A self-starter attitude, taking initiative to solve problems and complete tasks with minimal supervision.
• Problem-Solving: Ability to handle unexpected situations calmly and find practical solutions, especially concerning office equipment and facilities.

Selected Nice-to-Have’s:

• Basic Technical Aptitude: Familiarity with common office equipment and basic troubleshooting skills for AV systems, printers, etc.
• Interest in Tech/Software Industry: A genuine interest in the software development or tech industry and a desire to learn more about its operations.

What we offer:

Benefits:

• Office located directly at Backfabrik.
• Flexible working hours to accommodate studies.
• Opportunity to gain real-world experience in a dynamic software development agency.
• Company Pension scheme.

The usual perks:

• Work MacBook Pro, Double 4k Screen Setup.
• Company Day and Party once a quarter.
• Coffee/Tea & snacks and fruits.
• Team lunch and breakfast once a week.
• Dog friendly office.

Job Practical Details:

• Location: Berlin, Germany
• Commitment: Part-Time (approx. 15-20 hours/week)
• Level: Working Student
• Salary: 15-17 €/h (depends on experience)

Our Hiring Process:

Our general interview process consists of: an Introduction call, short call with our Founder's Associate, and a practical Interview/Case Study (e.g., simulating office tasks).

We're excited to meet you!

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Please note, while we do appreciate the time and effort you have invested into applying for our position, we only provide feedback to shortlisted candidates due to the sheer volume of applications. If you do not hear from us within 21 days, please assume your application has been unsuccessful on this occasion. Thank you for your understanding.