Events Specialist - Working Student - 60%

Department: Marketing

Location: EMEA-Germany-Cologne

Compensation: CHF0 / year

Description

About the Role

As an Events Specialist (Working Student), you will play a key role in the successful planning, coordination, and execution of congresses, strategic events, and clinical education activities. Working closely with internal stakeholders, external partners, and cross-functional teams across the EMEA region, you will help deliver high-quality events that support business objectives while ensuring compliance and operational excellence.

You will manage a wide range of event-related activities throughout the entire event lifecycle, from planning and logistics coordination to onsite support and post-event follow-up. This role is ideal for a highly organized professional who enjoys working in a dynamic international environment and has a passion for event management, stakeholder engagement, and operational excellence.

Your Responsibilities as an Events Specialist (Working Student) - Support at Align

• Coordinate congresses, strategic events, and clinical education activities in line with local business needs and stakeholder priorities.
• Support event planning and execution in partnership with the Events Lead Specialist, transforming business requirements into actionable plans and timelines.
• Manage day-to-day event activities across pre-event, onsite, and post-event phases to ensure successful delivery.
• Coordinate venues, suppliers, logistics, materials, and event resources while adhering to established processes and compliance standards.
• Maintain event calendars, campaign setups, and event management systems, ensuring accuracy and timely completion of activities.
• Support operational administration, including purchase orders, invoices, contracts, speaker logistics, and vendor management.
• Track event budgets, monitor KPIs, and provide accurate updates on assigned projects and activities.
• Collaborate effectively with internal stakeholders, external partners, and EMEA teams, resolving operational challenges in a timely manner.

Your Skills And Expertise

• Experience in Event Management, Marketing, Communications, or a related field.
• Proven ability to coordinate events, congresses, or corporate programs within a fast-paced environment.
• Strong project coordination skills with the ability to manage multiple priorities simultaneously.
• Excellent organizational skills and exceptional attention to detail.
• Strong written and verbal communication skills in both German and English.
• Experience working with suppliers, vendors, and cross-functional stakeholders.
• Analytical mindset with the ability to support budget management, KPI tracking, and reporting activities.
• Strong IT skills, including Microsoft Office, particularly Excel; experience with Salesforce, CRM platforms, event management systems, or SAP is advantageous.

Attractive Benefits

• Attractive Pension Plan: We support you in building long-term financial security for your future.
• Meal Allowance: Benefit from financial support for your daily meals.
• Modern Technology and Equipment: We provide high-quality hardware and modern technologies to enable efficient working.
• Employee Discounts on Invisalign Products: Enjoy exclusive discounts on our innovative Invisalign solutions.
• Health and Wellbeing Programs: We promote your physical and mental wellbeing through a variety of wellness initiatives.
• Learning Opportunities: Access extensive online learning resources and benefit from individual development and career growth programs.
• Inclusive Work Environment: Thrive in an open and diverse culture that values collaboration, respect, and innovation.

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Equal Opportunity Statement

Align Technology is an equal opportunity employer. We are committed to providing equal employment opportunities in all our practices, without regard to race, color, religion, sex, national origin, ancestry, marital status, protected veteran status, age, disability, sexual orientation, gender identity or expression, or any other legally protected category. Applicants must be legally authorized to work in the country for which they are applying, and employment eligibility will be verified as a condition of hire.