Werkstudent Office Management (m/w/d)

Working Student – Office Management (m/f/d)

We are looking for a Working Student – Office Management to support the day-to-day operations of the Berlin office and contributes to an efficient, well-organized, and welcoming work environment. The role provides administrative, organizational, and operational support to employees, visitors, and management while ensuring smooth office operations.

Key Responsibilities

• Office Administration & Coordination
• Support the daily administration and operation of the office.
• Manage office supplies and place orders as required.
• Coordinate maintenance requests and liaise with external vendors and service providers.
• Support facility-related activities and ensure office spaces remain organized and functional.
• Monitor shared office resources and equipment.
• Employee & Visitor Support
• Welcome visitors and ensure a professional visitor experience.
• Assist employees with office-related requests and inquiries.
• Support onboarding activities for new hires, including workspace preparation and office access arrangements.
• Coordinate distribution and return of office equipment, access cards, and other office resources.
• Organizational Support
• Assist in organizing internal meetings, team events, and office activities.
• Support booking and preparation of meeting rooms.
• Coordinate catering and logistics for meetings and events as needed.
• Assist with document administration, filing, and records management.
• Vendor & Service Coordination
• Serve as a point of contact for office suppliers and service providers.

Qualifications

• Enrolled student at a university or equivalent higher education institution.
• First experience in administration, hospitality, office management, or a customer-facing role is an advantage.
• Strong organizational skills and attention to detail.
• Proactive, reliable, and service-oriented approach.
• Good communication and interpersonal skills.
• Proficiency in Microsoft Office applications (Outlook, Teams, Word, Excel, PowerPoint).
• Fluent German and good English skills, both written and spoken.

Key Competencies

• Organizational skills
• Customer and service orientation
• Time management
• Attention to detail
• Teamwork and collaboration
• Ability to manage multiple priorities in a dynamic office environment

Working Hours: Up to 15 hours per week during the semester, subject to local legal requirements and business needs.

This role is intended to provide operational office support while ensuring a positive employee and visitor experience and maintaining an efficient workplace environment.

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ERM is committed to creating an inclusive workplace where everyone feels valued, respected, and empowered to thrive, it’s an essential part of what makes ERM a great place to build a career and helps us create better solutions for our clients.

We welcome talent from all backgrounds and provide equal opportunities for every candidate. If you have a disability, are neurodivergent, or need accommodations during the selection process, we’re here to support you. Our commitment doesn’t stop at hiring. Once you join us, we’ll ensure you have the tools, support, and adjustments needed to succeed and feel a true sense of belonging. Learn more about our Diversity, Inclusion & Belonging (DIB) efforts by visiting our website or exploring our 2025 Sustainability Report..