Working student (m/f/d) – Technical Asset Management / Project Administration

Position Summary

We are looking for a motivated and detail-oriented Working Student (m/f/d) to support our Technical Asset Management team.
In this role, you will gain hands-on experience in the management of real estate and construction projects across our European portfolio. You will support the team with day-to-day project administration, system and data maintenance, purchase orders, vendor documentation and invoice processes.
This is a great opportunity to gain practical insights into Technical Asset Management, construction projects and commercial real estate while working in an international environment.
The position is based within our Technical Asset Management team. The underlying full-time role supports CAPEX and OPEX construction projects across several countries and acts as an interface with Finance and Accounting.

Key Responsibilites

As a Working Student, you will support the team in areas such as:
Project & System Administration

• Support the maintenance of construction and project data in our systems
• Assist with data entry, validation and general data quality
• Help maintain structured digital documentation for contracts, invoices and project-related documents
• Support project setup and administrative processes

Purchase Orders & Vendor Management

• Assist with the preparation and administration of Purchase Orders (POs)
• Support the creation and maintenance of vendor information
• Help with vendor registration and KYC documentation
• Maintain accurate PO and vendor documentation
• Support communication of PO-related information to internal stakeholders

Budget & Invoice Support

• Assist with budget allocation and project coding
• Support budget-versus-actual tracking
• Help coordinate invoice processing and approval workflows
• Support the team in clarifying invoice-related questions

Team & Stakeholder Support

• Provide administrative support to our Technical Asset Managers and Construction Managers
• Help coordinate information between project teams, vendors and internal departments
• Support communication with Finance, Controlling and other central functions

Your profile

• You are currently enrolled in a Bachelor’s or Master’s degree, preferably in Business Administration, Real Estate, Construction Management, Finance or a comparable field
• You have a structured and accurate way of working
• You are comfortable working with data, systems and administrative processes
• You enjoy organizing information and keeping track of different tasks
• You are confident communicating with different internal and external stakeholders
• You are fluent in English, both written and spoken
• Additional European language skills are a plus
• You are a team player with a proactive and service-oriented mindset
• Previous experience with Microsoft Dynamics 365 or another ERP system is a plus, but not required

Contact information

What you can expect

• Practical experience in Technical Asset Management and construction project administration
• Exposure to CAPEX and OPEX projects across an international real estate portfolio
• Insights into the interaction between Technical Asset Management, Construction, Finance and Controlling
• The opportunity to work with experienced colleagues in an international environment
• Responsibility for your own tasks combined with support from the team

About us

Headquartered in Frankfurt, PROXITY is a continental-European logistics operator and developer launched in April 2025. The company will manage a portfolio of high-quality properties and development projects, representing approximately seven million square meters of lettable space, all owned by real estate funds managed by Blackstone. PROXITY’s mission is to deliver modern, flexible warehousing solutions to a diverse customer base across Europe’s most dynamic metropolitan regions. With a presence across Continental Europe, with core markets in Germany, France, Italy, the Netherlands and Iberia, the company plans to expand its footprint in both existing and new markets as it scales further. PROXITY is owned by funds managed by Blackstone.