Administration Intern

Base: Stuttgart

Language: German & English

Job Description

• Oversee daily office operations including vendor management (cleaning, security, maintenance), office supplies procurement, and equipment upkeep.
• Coordinate meeting/event logistics, visitor reception, and business travel arrangements (flights, accommodation, transport).
• Maintain employee records, administrative files, and ensure data accuracy and confidentiality.
• Assist with local compliance filings (business registration, license renewals) with external advisors.
• Prepare internal reports, meeting minutes, and translate/proofread documents between German and English.
• Support HR with interview scheduling, onboarding document collection, and new hire orientation setup.
• Serve as administrative liaison between the Stuttgart office and headquarters. as needed.

Job Requirements

• Enrolled in or recently graduated from a Bachelor’s/Master’s program in Business Administration, Management, or a related field.
• Strong organizational skills, attention to detail, and ability to handle multiple priorities.
• Fluent in German and English (written and spoken) – mandatory; Chinese is a plus.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook); experience with office tools is an advantage.
• Excellent communication and interpersonal skills, self‑motivated, and service‑oriented.
• Previous office/administrative internship experience preferred but not required.
• Available for a 6‑month full‑time internship.