Communications Student Assistant

ALLEA e.V. is the European Federation of Academies of Sciences and Humanities, representing more 60 academies from 40 EU and non-EU countries. ALLEA operates at the interface of science, policy and society and acts on behalf of its members to promote science as a global public good, facilitate scientific collaboration across borders and disciplines, improve the conditions for research, provide the best independent and interdisciplinary science advice, and strengthen the role of science in society.  

For our Berlin office, we are seeking a versatile and committed

Communications Student Assistant

to join its team in Berlin as soon as possible for initially twelve months, with possibility of renewal, and with a weekly average workload of 19.5 hours. The hourly remuneration is in accordance with the Tarifvertrag für studentische Beschäftigte (TV Stud III), Berlin. PLEASE SEND YOUR APPLICATIONS TO [email protected]. They will not be processed otherwise.

Your role

You will work closely with other staff members to support the effective communication of our projects and activities, and to further strengthen the visibility of ALLEA in the scientific and policy community throughout Europe and beyond. You will be supporting the day-to-day management of communications tasks within an international network.

Regular support of ALLEA’s communications activities:

• Support in establishing and maintaining media contact databases, creating stakeholder outreach lists, and designing strategies to communicate ALLEA’s work.
• Assist the communications team in drafting website posts and press releases, and in the day-to-day management of social media channels and blog
• Help prepare, edit, proofread, and layout ALLEA newsletters, publications, leaflets, etc. 
• Support the team with preparation, execution, and follow-up of digital, hybrid or in-person public events as well as working group and committee meetings.
• Media monitoring, project administration and general office tasks are also part of this role.

What we are looking for:

• Be a graduate student enrolled in a university programme for at least 12 months after starting the ALLEA position, preferably in a communications-related field (communications or media studies, journalism, marketing, etc.), or in other social science fields (international relations, sociology, political science, etc.) with a strong interest in communications.
• Have an excellent command of English in speaking and writing; other language skills are an asset.
• Have advanced computer skills, particularly MS Office (Word, Excel, Power Point), experience with MS Office 365 and/or Zoom are an asset.
• Ideally have experience with Canva, AI software, WordPress and Adobe InDesign (experience with Photoshop and Premiere are also valuable) or be very motivated to learn the technical aspects of these programmes.
• Have very good organisational skills, hands-on approach, and a keen eye for detail; ability to work independently and in a team; flexibility with regards to working in an office setting or remotely as needed.
• Have an interest in ALLEA’s areas of expertise (international relations, public policy, scientific collaboration, science communications, research policy, scientific advice to policymaking, etc.) 

What we offer: 

• International working environment as part of a committed team with flat hierarchies.
• Options to work flexibly between our office facilities in the centre of Berlin and remotely.
• Employment contract follows regulations of German TV-L collective agreement, overtime compensation, and 31 annual leave days on a 5-day week base (including 24 and 31 December).
• Job ticket subsidy of 40 Euro per month (Deutschlandticket) and company pension scheme subsidy (bAV).

How to apply

ALLEA promotes equal opportunities and diversity. We welcome applications from people of all backgrounds, genders, sexual orientations and abilities. Further information can be found on our website.

Please send your application (cover letter, CV and, if applicable, further references) in one single PDF document until 15 October to [email protected]. Applications will be processed on a rolling basis.

If you have any questions, please contact: Lydia Götze, ALLEA HR and Administration Officer | [email protected] | Phone: 030 206 066-500