Job description
We are looking for someone who is eager to bring their organizational skills into a startup environment and help create an office that is welcoming, well-organized, and runs smoothly. In this role, you will support the Head of Operations and Head of People in day-to-day activities, while gaining hands-on experience in a fast-growing AI infrastructure company.
Responsibilities
- Coordinate office operations in Heidelberg (cleaning staff, service providers, equipment, office supplies)
- Support the organization of internal (e.g. company-wide workshops, leadership offsites) and external events
- Coordinate scheduling, bookings, travel, and on-site logistics
- Maintain and manage the company-wide calendar, ensuring visibility of key milestones
- Support HR onboarding processes (tool access, workflows, structured documentation, welcome materials)
- Assist in organizing employee benefits, such as mobility or housing solutions
Your profile
- Professional-level German and strong English skills
- Strong organizational skills and reliability
- Proactive, hands-on working style
- Comfortable working with Microsoft Office
- Interest in operations, HR, or business administration
Nice-to-have
- Familiar with SaaS tools (e.g., HubSpot, Jira, or similar platforms)
This is a hybrid position based in or near Heidelberg, combining regular on-site collaboration with flexible remote work.
Why us?
- Build something big: Help build and scale a fast-growing AI infrastructure startup
- Pay & perks: Competitive compensation, subsidized Deutschlandticket, and access to a discount portal
- Work your way: Flexible hours with hybrid option
- Fast lanes, no red tape: Flat hierarchies and rapid decision-making mean ideas ship quickly
- Global team: Work with a diverse, international team across Germany and the USA
- Modern headquarters: Well-stocked office near the Heidelberg Hauptbahnhof, available on a hybrid basis or as a place to connect during our quarterly team workshops
- Top setup: Your choice of high-quality hardware and equipment
Skills & technologies
CommunicationCalendar managementSaaS toolsOrganizational skillsMicrosoft OfficeTeamworkHR onboardingEvent planningProactive attitudeReliability