Working Student - Front Desk Administrator (m/f/d)

AUTODOC is the largest and fastest growing auto parts ecommerce platform in Europe.

Present across 27 countries with around 6,000 employees, AUTODOC generated revenue of over €1.8 billion in 2025, supplying more than 9.3 million active customers with its 7.8 million vehicle parts and accessories for car, truck, and motorcycle brands.

Curious minds, adventurous experts and tech-savvy professionals - one team, one billion euros revenue. Catch the ride!

Position Overview

We are looking for a friendly and reliable Working Student - Front Desk Administrator (m/f/d) to support the daily operations of our Berlin office. In this role, you will be the first point of contact for employees, visitors, and external partners, helping create a welcoming and well-organized workplace.

You will support the Workplace team with front desk duties, mail and package management, kitchen and office upkeep, and ensuring the office environment runs smoothly day-to-day. This role is ideal for someone who enjoys working with people, takes pride in keeping spaces organized, and likes contributing to a positive office atmosphere.

If you can make room in your schedule for 20 working hours per week, that we can plan flexibly in collaboration with you, we're excited to receive your application!

Key Responsibilities:

Front Desk & Visitor Experience

• Welcome employees, visitors, and guests with a friendly and professional attitude.
• Manage the front desk during working hours and serve as the main point of contact for office-related questions.
• Register and check in visitors and notify hosts of their arrival.
• Ensure the reception and common areas remain tidy, organized, and welcoming.
• Help create a positive and energetic atmosphere in the office.

Mail & Package Management

• Receive, sort, and distribute incoming mail and packages.
• Notify employees about deliveries and ensure timely distribution.
• Coordinate outgoing shipments and courier pickups when needed.
• Maintain an organized mail and package area.

Office & Kitchen Upkeep

• Conduct regular walk-throughs of the office to ensure shared areas are clean, organized, and functioning well.
• Monitor and restock kitchen and stationary supplies (coffee, tea, milk, snacks, paper etc.).
• Check meeting rooms and common spaces and reset them when necessary.
• Support inventory checks and report low supplies.

Workplace Support

• Assist the Workplace team with small daily operational tasks.
• Support preparation for new joiners (e.g., welcome materials or office tours).
• Help during small office events or team gatherings when needed.
• Report maintenance or cleaning issues to the Workplace / FM team.

Your profile:

• Currently enrolled as a student in Berlin.
• Previous experience in hospitality, customer service, office support, or retail is a plus but not required.
• Comfortable using basic office tools (Google Workspace or Microsoft Office).
• Fluency in English & German is a must.

Who We’re Looking For:

• Friendly, approachable, and service-oriented personality.
• Enjoys interacting with people and creating a welcoming environment.
• Organized and attentive to details.
• Reliable and proactive in handling daily tasks.
• Comfortable multitasking in a dynamic office environment.
• Positive attitude and team-oriented mindset.

Why This Role:

This role offers an opportunity to gain hands-on experience in workplace operations and office management while contributing to a great employee experience in a dynamic international environment.

We celebrate diversity and are committed to building teams that represent a variety of backgrounds, perspectives and skills. All employment is decided on the basis of qualifications, merit and business need.

AUTODOC does not accept unsolicited CVs from recruiters or employment agencies in response to the AUTODOC Careers page or an AUTODOC social media post. Any legal offering in this regard as well as any Terms and Conditions of recruiters or employment agencies are expressly rejected by AUTODOC. AUTODOC will not consider or agree to payment of any referral compensation or recruiter fee relating to these unsolicited CVs. AUTODOC explicitly reserves the right to hire those candidate(s) without any financial obligation to the recruiter or agency.